how to speak up in meetings

How to Speak Up in Meetings–9 Systematic Steps

It’s happened to you, hasn’t it? You’re in a meeting, with brilliant ideas floating around your mind, and they don’t come out. Maybe you didn’t say anything at all. Or perhaps you did, and it didn’t come out the way it sounded in your head.

I want to make this clear straight away. The process of drawing conclusions in your mind is very different from explaining your ideas to others. When you intake information, your brain quickly processes it using data you’ve acquired along the way. But when you report information to others, they’re working with a different dataset. Their experiences are different from yours.

Have no fear, my dears; there is a process to conveying information, and I’m here to teach it to you.

How to Speak Up in Meetings

  1. Realize that meetings are high-stakes situations. You care about the outcome. You want people to consider you credible and an authority on the topic.
  2. Understand that conveying your message involves a different process than thinking the ideas in your head.
  3. Sit at the back of your chair. This offers your upper body support so that you can be relaxed & breathe.
  4. Feel confident that your message is valuable.
  5. Emanate warmth. Look around the room and care about the other participants. 
  6. Be relaxed. Increase your awareness of where the tension lies in your musculature and get into the habit of eliminating it.
  7. Use abdominal breathing.
  8. Speak with pauses. Once you become accustomed to silence, there will be no stopping the influence you’ll have over your colleagues.
  9. Smile & make eye contact.

9 Secret Steps to influencing others

Meetings are High-Stakes Situations

You can tell your best friend your genius ideas, and she thinks your firm is lucky to have you. She says you should be the CEO. But for some reason, you don’t deliver the concept as profoundly when you’re in a meeting. Is it a mystery? 

Mystery solved. There was no mystery. Communicating well during informal situations & less well during high-stakes situations is normal and happens to everyone. Our bodies go into fight or flight during anxiety-ridden situations, causing our minds to draw a blank, rapid speech, high pitched voices, shaky voice, the list goes on.

Why we speak differently in high-stakes situations.

Body Language

You’ll want to have an open body posture and sit at the back of your chair. Keeping your body supported keeps you in control of yourself. An open body posture means don’t cross your arms or legs.

Communication skills go both ways. You’ll want to use what you know on others as they’re speaking. Take a look around you at the meeting and see what your colleagues’ bodies are doing. Are their arms crossed? They may be defensive. Are they sitting against the back of their chair with their head up? They’re feeling confident.

Body Language Fixes You Need Right Now

Feel Confident That Your Message is Valuable

You’re good at what you do. You’ve been working on it for a long time. Have you made some mistakes? Yes, but you’ve learned from them.

Your bosses, colleagues, team, and clients need to hear your message. Your input is inestimable. It’s your responsibility to deliver it so people can act on your ideas. 

how to speak up in a meeting

Love Your Audience

Don’t think about yourself. Overlook your fear of being ridiculed or dismissed and focus only on how your ideas will help. 

I don’t distinguish between audiences. If you’re in a meeting or on the stage, most of the same rules apply. If you care about what your audience knows and what they need to know, you can remove your fear and anxiety.

When you love your audience, you emanate warmth, and your credibility shoots way up.

Speak From Your Abdomen

Speech is air molecules that vibrate. Your vocal mechanism is a musical instrument. There’s a ton of misinformation out there that we are supposed to speak from our throats. That’s incorrect. Speaking from your throat keeps you in a state of fight or flight. 

You want to use abdominal breathing for speech. This will keep you relaxed and give you an authoritative and influential voice.

Speak with Pauses

To be easily understood, we need to provide information in chunks. That’s how people process information most efficiently. Bulleting your speech also stops you from using filler words because you replace your fillers with pauses.

I want to hear from you! Have you got any neat tricks you use to speak up in meetings? Any embarrassing tales of woe during meetings? Share them in the comments section below.

the executive communicator with convey

3 thoughts on “How to Speak Up in Meetings–9 Systematic Steps”

  1. This has always been a problem for me, Sometimes when I’m in meetings and I want to share something, it doesn’t come out the way it sounded in my head. So your point that the process of thinking my ideas and conveying them being different really struck me. That makes perfect sense! Love your stuff! Thanks for sharing!

  2. It’s funny, I never realized that the higher the stakes of a situation the worse I speak. But it makes perfect sense and it’s true. Don’t know why I didn’t put that together.

    I promise myself I’m not going to use filler words or say, “I think” and I end up doing it at meetings. I don’t do it when I’m just chatting with a friend. Big difference.

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